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NEWS | Jan. 31, 2021

TNR Almanac: Administrative Essentials

By CNRF Public Affairs


There are dozens of websites and applications used by the Navy Reserve. Here are a few of the most frequently used to help you manage and conduct your Reserve business.

MyNavy Portal — the official access point to all Navy administrative websites and applications. — Stay up to date on all Navy Reserve news, information and policy and program updates at the homepage of the Navy Reserve.

MyNRH — My Navy Reserve Homeport: the helm of the Navy Reserve and the starting point for information on all administrative aspects of the Navy Reserve.

Force Connect — A mass email notification system delivering Reserve all-hands and topic-specific messsages straight to your email. You can also sign up to receive text message notifications when a message is delivered. A must-have for any Reservist! Sign up at:

NSIPS — Navy Standard Integrated Personnel System: the access point to your Electronic Service Record (ESR), training data and career counseling records.

DTS — Defense Travel System: the end-to-end travel management system enabling DoD travelers to create authorizations, prepare reservations, and manage all aspects of official government travel.

EDM — Enhanced Drill Management is the automated Navy Reserve drill management system in NSIPS allowing units to conduct electronic musters and Sailors to reschedule and request additional drills.

ESAMS — Enterprise Safety Application Management System: the management center for Navy safety and health training readiness and programs.

FLTMPS — Fleet Management & Planning System: access to training, manpower and personnel status reports and the submission of training completions.

NP2 — Navy Pay and Personnel: a single active and Reserve integrated personnel and pay system, providing Sailors human resource self-service capability. Planned Initial Operating Capability is expected early 2022. Incremental rollouts of services are accessible online at:

NREL — Navy Reserve e-Lodging: submit and manage IDT Drill Weekend lodging requests through the NReL application.

NeL — Navy E-Learning: provides computer-based learning to enhance professional and personal growth. Navigate to the professional resources tab for NeL at:

NROWS — Navy Reserve Order Writing System: the management center for Annual Training (AT), Active Duty for Training (ADT) and Individual Duty Training Travel (IDTT) orders.

NRRM — Navy Reserve Readiness Module: access to custom display and analysis of Navy Reserve readiness data at various levels of detail to give the user a clear picture of current readiness.

NSIPS — Navy Standard Integrated Personnel System: the access point to your Electronic Service Record (ESR), training data and career counseling records.

ProcessQuik — The single source for information sharing on Navy processes, best practices and Standard Operating Procedures. You can also submit your own updates, corrections or recommendations directly on the site. > Applications (at the top of the screen) > ProcessQuik

RFMT — Reserve Force Management Tool: application access for JO APPLY, APPLY and Reserve Force IDT/IAP/VTU orders.

ZIPSERVE — The one-stop shop to search and apply for volunteer Reserve training and activation opportunities. ZIPSERVE is available on MyNRH and through the R2S app at:


Your Official Military Personnel File (OMPF) is a record of documents on your accession, training, education, performance, discipline, decorations and awards, assignments, duties, casualty status and separation/retirement from the Navy.

You can download and print service record documents at > Official Military Personnel File (OMPF)


Your servicing personnel office or Transaction Support Center (TSC) is the primary way to submit documents and changes to OMPF. However, you can submit corrections or missing documents as long as they meet the following requirements:

•    If required, the document must be the original signed version
•    The document must be actual size
•    If the document is a copy, such as an award citation, ensure it is legible and printed in black and white
•    Ensure the document does not contain Privacy Act information on another service member
•    Do not duplicate information already in your OMPF record
•    Your complete SSN should be recorded on the document. If not, handwrite your SSN in the upper left corner
•    Faxed or emailed documents are not accepted

For missing EVAL and FITREP corrections contact PERS-32 at: - (866) 827-5672 - (901) 874-4881/4882/3313

Navy Personnel Command PERS-32
5720 Integrity Drive
Millington, TN 38055-3201 


Your ESR is the official source documenting your pay and personnel information through the Navy Standard Integrated Personnel System (NSIPS). Ultimately, your record is your responsibility. Be sure to regularly look through your documentation in NSIPS and talk with your unit and NRC leadership to ensure your information is correct and up-to-date.

Your ESR is not the same as your OMPF. However, when you reenlist, the applicable documents in your ESR are closed out and submitted to your OMPF. This is important because selection board members only have access to your OMPF record when considering candidates for advancement or special programs. Keep this in mind if there are documents you want board members to consider — unless you recently reenlisted, documents missing from your OMPF will need to be submitted to the board manually.

A good practice is to review your ESR a couple of months prior to reenlisting to ensure the OMPF close out and submission process is delivering correct information. View your ESR data at


The Navy Awards System is accessed via the BUPERS On-Line website. Your awards are normally recorded on the website without any required input from you, but you should check to see if your awards record is complete and accurate. Visit to view your awards. Talk with your NRC awards coordinator for any changes or submissions.


Reserve Sailors accrue leave while serving on active duty for a period of more than 29 days. At the end of the assignment, Sailors have the option to carry forward unused leave between non-consecutive periods of active duty. A page 13 request to carryover unused leave must be requested through your supported command’s Command Pay and Personnel Administrator (CPPA). If not requested, unused leave by default will be paid out, base pay without allowances minus taxes, to the member. Refer to NAVADMIN 163/12 - MILPERSMAN Article 1050-010 for more information.


Reserve Sailors are essentially managed by two chain of commands — administratively through a Navy Reserve Center (NRC) and operationally through a Reserve unit. This dual management is normally transparent to the member if their Reserve unit is run through their local NRC. When a Sailor is assigned to a unit outside of their local area, the unit and NRCs differing functions become more apparent.

A Non-Locally Assigned Sailor is any Sailor who is assigned a billet in a Reserve unit managed outside their local NRC. These Sailors have two separate chains of command:


Referred to as the Training Unit Identification Code, or TRUIC, this is where a CA Sailor is Non-Locally-Assigned Out (CAO) from. For many Sailors this is the Readiness Support Unit (RSU) at the NRC.


Listed as the Unit Mobilization Unit Identification Code, or UMUIC, this is where the Sailor is Non-Locally-Assigned.

Non-Local-Assignments are established between similar units and/or within Reserve communities to the greatest extent possible (Naval construction forces, Maritime Expeditionary Security Squadrons, aviation squadrons, expeditionary medicine, etc.).

The TRUIC is responsible for the Sailor’s monthly drill periods and maintains administrative and mobilization readiness (PFA, medical/dental, and GMTs). These Sailors are assigned, as much as possible, to local units within the TRUIC that are the best fit for the Sailor’s rate or designator. For example, a Reserve nurse would be assigned to an operational health support unit that is part of the TRUIC.

Sailors may also be assigned to a TRUIC’s Operational Support Unit (OSU) — a general billet that is not assigned to an active-duty support role.

The UMUIC is designed to maintain a Sailor's warfighting readiness, which at its core is being fully trained in the mobilization unit assigned. UMUICs are assigned to an active Navy unit providing Reserve support for readiness and strategic depth. 

The Sailor performs active duty training orders through their UMUIC. UMUICs are where Annual Training (AT), Active Duty for Training (ADT), Inactive Duty Training Travel (IDTT) as well as quarterly annual Individual Training Plans (ITP) are executed. The UMUIC benefits from CA Sailors by being able to fill open billets when there are no local Sailors available for assignment. FitReps and Evals for these Sailors are normally owned by the UMUIC of the member. 

All these Sailors are expected to perform their AT with the UMUIC. It is also likely that a Sailor will be expected to drill at least quarterly with the UMUIC utilizing IDTT, as funding is available. It is important when applying for cross-assignment billets to review the drill requirements under “job description” in MyNavy Assignment. This is where commands are encouraged to clearly state their expectations for Sailors who are assigned to the unit.

The graphic below provides a quick visual explanation of cross assignments. Understanding the process may expand your knowledge of available career avenues and fulfilling training opportunities that you may not have known were available. For more information, contact your local training department and refer to BUPERS instruction 1610.10F and RESPERMAN Article 1300-060.