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NEWS | Jan. 31, 2021

TNR Almanac: Administrative Essentials

By CNRF Public Affairs


There are dozens of websites and applications used by the Navy Reserve. Here are a few of the most frequently used to help you manage and conduct your Reserve business.

is the official access point to all Navy administrative websites and applications.

WWW.NAVYRESERVE.NAVY.MIL Stay up to date on all Navy Reserve news, information and policy and program updates at the homepage of the Navy Reserve.

MyNRH My Navy Reserve Homeport: the helm of the Navy Reserve and the starting point for information on all administrative aspects of the Navy Reserve.

Force Connect A mass email notification system delivering Reserve all-hands and specific-topic messages straight to your personal, military or both email addresses. A must-have for any Reservist! Sign up:

NSIPS Navy Standard Integrated Personnel System: the access point to your Electronic Service Record (ESR), training data and career counseling records.

DTS Defense Travel System: the end-to-end travel management system enabling DoD travelers to create authorizations, prepare reservations, and manage all aspects of official government travel.

EDM Enhanced Drill Management is the automated Navy Reserve drill management system in NSIPS allowing units to conduct electronic musters and Sailors to reschedule and request additional drills.

ESAMS Enterprise Safety Application Management System: the management center for Navy safety and health training readiness and programs.

FLTMPS Fleet Management & Planning System: access to training, manpower and personnel status reports and the submission of training completions.

NP2 Navy Pay and Personnel: a single active and Reserve integrated personnel and pay system, providing Sailors human resource self-service capability. Planned Initial Operating Capability is expected early 2022. Incremental rollouts of services are accessible online at:

NREL Navy Reserve e-Lodging: submit and manage IDT Drill Weekend lodging requests through the NReL application.

NeL Navy E-Learning: provides computer-based learning to enhance professional and personal growth. Navigate to the professional resources tab for NeL:

NROWS Navy Reserve Order Writing System: the management center for Annual Training (AT), Active Duty for Training (ADT) and Individual Duty Training Travel (IDTT) orders.

NRRM Navy Reserve Readiness Module: access to custom display and analysis of Navy Reserve readiness data at various levels of detail to give the user a clear picture of current readiness.

Onboarding Online onboarding career management resource page:

ProcessQuik The single source for information sharing on Navy processes, best practices and Standard Operating Procedures. You can also submit your own updates, corrections or recommendations directly on the site. Applications (at the top of the screen) > ProcessQuik

RFMT Reserve Force Management Tool: application access for JO APPLY, APPLY and Reserve Force IDT/IAP/VTU orders.

Strategic Sealift Officer(SSO) Toolkit Online SSO career management resource page:

ZIPSERVE The one-stop shop to search and apply for volunteer Reserve assignments. ZIPSERVE is available on MyNRH and through the R2S app:


Your Official Military Personnel File (OMPF) is a record of documents on your accession, training, education, performance, discipline, decorations and awards, assignments, duties, casualty status and separation/retirement from the Navy.

You can download and print service record documents: > Official Military Personnel File (OMPF)


Your servicing personnel office or Transaction Support Center (TSC) is the primary way to submit documents and changes to OMPF. However, you can submit corrections or missing documents as long as they meet the following requirements:

•    If required, the document must be the original signed version
•    The document must be actual size
•    If the document is a copy, such as an award citation, ensure it is legible and printed in black and white
•    Ensure the document does not contain Privacy Act information on another service member
•    Do not duplicate information already in your OMPF record
•    Your complete SSN should be recorded on the document. If not, handwrite your SSN in the upper left corner
•    Faxed or emailed documents are not accepted

For missing EVAL and FITREP corrections contact PERS-32 at: - (866) 827-5672 - (901) 874-4881/4882/3313

Navy Personnel Command PERS-32
5720 Integrity Drive
Millington, TN 38055-3201 


Your ESR is the official source documenting your pay and personnel information through the Navy Standard Integrated Personnel System (NSIPS). Ultimately, your record is your responsibility. Be sure to regularly look through your documentation in NSIPS and talk with your unit and NRC leadership to ensure your information is correct and up-to-date.

Your ESR is not the same as your OMPF. However, when you reenlist, the applicable documents in your ESR are closed out and submitted to your OMPF. This is important because selection board members only have access to your OMPF record when considering candidates for advancement or special programs. Keep this in mind if there are documents you want board members to consider — unless you recently reenlisted, documents missing from your OMPF will need to be submitted to the board manually.

A good practice is to review your ESR a couple of months prior to reenlisting to ensure the OMPF close out and submission process is delivering correct information. View your ESR data:


The Navy Awards System is accessed via the BUPERS On-Line website. Your awards are normally recorded on the website without any required input from you, but you should check to see if your awards record is complete and accurate. Visit to view your awards. Talk with your NRC awards coordinator for any changes or submissions.


Reserve Sailors accrue leave while serving on active duty for a period of more than 29 days. At the end of the assignment, Sailors have the option to carry forward unused leave between non-consecutive periods of active duty. A page 13 request to carryover unused leave must be requested through your supported command’s Command Pay and Personnel Administrator (CPPA). If not requested, unused leave by default will be paid out, base pay without allowances minus taxes, to the member. Refer to NAVADMIN 163/12 - MILPERSMAN Article 1050-010 for more information.


Reserve Sailors are essentially managed by two chain of commands — administratively through a Navy Reserve Center (NRC) and operationally through a Reserve unit.

NAVY RESERVE ACTIVITY (NRA) Overarching term to include Navy Reserve Centers (NRC), CNAFR Squadrons or NSW commands totaling over 140 commands across the country. NRAs are self-sufficient to provide all administrative support to attached Reserve Units to include processing Drill pay and personnel transactions. Each NRA is responsible for a specific group of RUICs.

RESERVE UNIT IDENTIFICATION CODE (RUIC) Reserve Billets are grouped and assigned to RUICs for a common unit/mission. RUIC is an overarching term to include UMUICs and TRUICs. A single RUIC could be considered either a UMUIC or a TRUIC depending on the perspective being used. The difference in perspectives depends on the relationship of where the SELRES member chooses to drill (often at an NRA closest to home) and to which NRA their billet/RUIC is assigned. If a SELRES lives near the NRA to which their Billet/RUIC is assigned then the UMUIC and TRUIC maybe the same. If the SELRES lives far the NRA to which their billet/RUIC is assigned then often the UMUIC and TRUIC are different RUICs assigned to different NRAs.

UNIT MOBILIZATION UIC (UMUIC) The RUIC to which Mobilization Billets are assigned. Each UMUIC is assigned to a single NRA. The UMUIC Commanding Officer is the Reporting Senior for all SELRES assigned to the UMUIC’s billets. When a SELRES applies for a billet, the billet is associated with the UMUIC.

TRAINING UIC (TRUIC) The RUIC to whom a SELRES is attached for Administrative Support to include drill pay processing, PFA, medical/ dental, and GMTs. When not traveling to their gaining command and/or to their UMUIC drill site, the SELRES would drill with their TRUIC (often closer to home).

The Navy Reserve model is a hybrid of the Active Duty Navy and National Guard models in that:
1. Like Active Navy, the Billets are set; they are colocated with one of 140 NRAs across the country.
2. Like the Nat’l Guard SELRES are not PCS’d; they choose where to live.

Given that SELRES may apply to any Rating/Designator appropriate billets (regardless of billet location), there is often the case of SELRES and billets differing in location. In these cases, a member may be assigned to a billet at a distant NRA and attached to an NRA closer to home for administrative support; this is the basis for ‘Locally Assigned’ vs ‘Non-Locally Assigned’. A ‘Locally Assigned’ SELRES’s lives near their billet and thus their UMUIC and TRUIC are the same RUIC. Whereas a ‘Non-Locally-Assigned’ SELRES lives distant from their billet and thus has a different UMUIC (Billet located far away) and TRUIC (RUIC located at NRA close to home).

NON-LOCALLY-ASSIGNED-IN (NLAI) VS NON-LOCALLY-ASSIGNED-OUT (NLAO) A SELRES member who is “Non-Locally-Assigned” has two different RUICs with whom to coordinate: Their TRUIC with whom they are attached for administrative support and their UMUIC with whom their mobilization billet is attached.

NON-LOCALLY-ASSIGNED-IN (NLAI) NLAI is the UMUIC CO’s perspective. The member is assigned to one of their UMUIC billets, but ‘Drills’ with another UIC (the member’s TRUIC).

NON-LOCALLY-ASSIGNED-OUT (NLAO) NLAO is the TRUIC CO’s perspective. A SELRES member, who is not assigned to any of the RUIC’s billets but drills with the RUIC for Administrative Support, is NLAO.